City of Yoncalla: City Administrator / City Recorder Job Description City Administrator / City Recorder This is an exciting opportunity for a highly qualified candidate to join the city of Yoncalla. We are a small, but busy city. This position will play a key role in the overall management of City departments, managing city budget and utilities. This position combines the managerial duties of an administrator with the Recorders’ statutory duties and responsibility for records and official documents management with advanced administrative support to the Mayor and the Council. KNOWLEDGE: Knowledge of operations, services, and activities of a municipality; principles and practices of public administration, program development and administration, municipal budget preparation and administration, personnel administration. Knowledge of rules and regulations governing public meetings; pertinent Federal, State, and local laws, codes, and regulations. Familiarity with Oregon Revised Statutes. SKILL: Establishing and maintaining cooperative and harmonious working relationships with city employees, representatives of business, legislative/administrative officials, governmental organizations, and the public. ABILITIES: Ability to plan, organize and direct the operations, services, and activities of a municipality; analyze situations accurately and adopt an effective course of action; develop and administer departmental goals, objectives, and procedures. Ability to select, supervise, train, and evaluate City personnel according to the City Employee Handbook, delegate authority and responsibility. Ability to identify and respond to community and City Council issues, concerns, and needs. Ability to prepare clear and concise reports; prepare and administer budgets; and research, analyze and evaluate new service delivery methods and techniques. Ability to read, interpret, apply, and explain Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with those contacted in the course of work, accept, and carry out responsibility for direction, control, and planning. EXPERIENCE: Five years of increasingly responsible managerial and administrative experience, preferably in a non-profit or municipal government environment, with a bachelor’s degree from an accredited college or university, preferably with major course work in public administration or a related field. The city will consider applicants with other relevant qualifications. LICENSES AND OTHER REQUIREMENTS: Valid Oregon State driver’s license. Computer experience: Windows environment; word processing and spreadsheet use with Microsoft Office Background Process: The final candidate must pass a background check consisting of a Criminal and DMV Check, employment references and education verification. HOW TO APPLY: Qualified applicants must submit a completed city of Yoncalla Employment Application, along with a resume and cover letter, to City of Yoncalla 2640 Eagle Valley Rd. Yoncalla OR 97499, or to admin@cityofyoncalla.com. Applications can also be obtained at city hall 2640 Eagle Valley Rd, Yoncalla OR 97499 Veteran’s Preference: Qualifying veterans and disabled veterans may obtain preference by submitting as verification of eligibility a copy of their DD214 form or their DD215 form or a letter from the U.S. Department of Veterans Affairs indicating receipt of a non-service-connected pension. The documentation must indicate honorable discharge from service. Disabled Veterans must also submit a copy of their veteran’s disability preference letter from the U.S. Department of Veterans Affairs unless the information is included in the DD form 214 or 215. Veterans’ Preference documentation must be submitted with your application. CITY OF YONCALLA IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER COMPENSATION: $85,000 to 115,000 DOE, full-time position with benefits. OPEN UNTIL FILLED. FIRST CONSIDERATION OF APPLICATIONS NOVEMBER 21, 2025. QUESTIONS: Contact Dan Chandler, Interim City Administrator admin@cityofyoncalla.com City of Yoncalla: CITY ADMINISTRATOR/RECORDER JOB DESCRIPTION GENERAL DUTIES The City Administrator/Recorder is responsible for overall management of City departments and utilities. This position combines the managerial duties of an administrator with the Recorders’ statutory responsibility for records and official documents management with advanced administrative support to the Mayor and the Council. GENERAL FEATURES Plan, organize, and direct the overall City government, monitor activities of the entire City organization and assure that City Council directives are properly implemented and monitored. SUPERVISION RECEIVED Work is performed under the general supervision of the City Council. SUPERVISION EXERCISED Direct supervision for all city staff. ESSENTIAL FUNCTIONS Essential responsibilities and duties, at the direction of the City Council, include, but are not limited to the following: Assists in preparing the annual budget; reviews and approves departmental needs; estimates and transmits budget to the Budget Committee for review and final action. Attends all City Council and special meetings of the City Council. Ensures minutes and journal of Council proceedings are kept; countersigns all writings authorized by the City Council as required by City Charter. Meets with representatives of various governmental agencies concerning varied problems involved with those agencies on the negotiation of agreements and/or contracts, disposition of complaints and other related matters Attends public entity meetings as a representative of the municipal government. Conducts correspondence on varied public works contract problems and prepares or supervises the preparation of informative materials for publication. Assists private citizens seeking information or making complaints and attempts to dispose of these matters to the best advantage of all parties concerned. Performs duties of office management; supervises employees in the City Administrator's office, which includes oversight of complex accounting procedures, utility billing, and Court Clerk activities. Maintains insurance records on all City property; confers with insurance agents on all insurance matters. During election periods, conducts Municipal elections, instructs election boards, selects polling places, and oversees conduct of elections. Invests City funds, balances bank fund statements, pays bonds, including interest, keeps bond and coupon records, receives all tax monies. Supervises recording of assessment liens and collections. Prepares transcripts, issues and posts notices, publishes, and provides legal publications. Prepares resolutions and ordinances and maintains official City records and documents. Oversees preparation of City payroll, maintains records and prepares monthly, quarterly, and annual reports. Issues building permit application forms, permits and licenses as requested, pursuant to City codes. Maintains a through and up to date knowledge of pertinent legislative action, and Federal, State, and County laws governing municipalities. Maintains knowledge of the grant programs available from various agencies. Prepares grant applications and administers grants received, keeping complete records and accounting. Prepares and compiles documents for annual and periodic audits. Administers and implements all human resources and functions. Maintains General/Accounts Receivable Ledger for the Municipal Court. Assumes duties of absent clerical personnel. Assigns, supervises, and evaluates Public Works Department and all clerical personnel; makes recommendations to City Council concerning promotion, reassignment and discipline of Public Works and clerical employees. PUBLIC WORKS KEY PERFORMANCE AREAS: 1. Provides supervision of Public Works operations, determining departmental priorities and scheduling maintenance and in-house construction projects; manages the bid process for the purchase of equipment. Determines and initiates purchase of materials, supplies and equipment needed to operate and maintain utility systems. 2.Plans, develops, and manages appropriate department budget areas. Maintains budgetary control and is accountable for expenditures. 3. Coordinates inspection on purchases and work performed within the public. 4. Conducts performance evaluation of employees; interviews employment candidates and recommends hiring and disciplinary actions. 5. Assists Public Works Specialists in preparing studies and reports. Performs other related work as required. 6. As assigned, coordinates, and assists Public Works Specialists and design engineers and contractors on matters that pertain to the water and wastewater systems. 7. Supervises and coordinates the work of subordinate employees to accomplish daily operation and maintenance of water/wastewater treatment systems; works with Public Work Specialists in work schedules, including identifying manpower needs. QUALIFICATIONS KNOWLEDGE Knowledge of operations, services, and activities of a municipality; principles and practices of public administration, program development and administration, municipal budget preparation and administration, personnel administration, and report reparation. Knowledge of rules and regulations governing public meetings; pertinent Federal, State, and local laws, codes, and regulations. Familiarity with Oregon Revised Statutes. SKILL: Establishing and maintaining cooperative and harmonious working relationships with city employees, representatives of business, legislative/administrative officials, governmental organizations, and the public. ABILITIES Ability to plan, organize and direct the operations, services, and activities of a municipality; analyze situations accurately and adopt an effective course of action; develop and administer departmental Goals, objectives, and procedures. Ability to select, supervise, train, and evaluate City personnel according to the City Employee Manual, delegate authority and responsibility. Ability to identify and respond to community and City Council issues, concerns, and needs. Ability to prepare clear and concise reports; prepare and administer budgets; and research, analyze and evaluate new service delivery methods and techniques. Ability to read, interpret, apply, and explain Federal, State, and local policies, laws, and regulations; communicate clearly and concisely, both orally and in writing. Ability to establish and maintain effective working relationships with those contacted in the course of work, accept, and carry out responsibility for direction, control, and planning. EXPERIENCE Five years of increasingly responsible managerial and administrative experience, preferably in a non-profit or municipal government environment, with a bachelor’s degree from an accredited college or university, preferably with major course work in public administration or a related field. LICENSES AND OTHER REQUIREMENTS Valid Oregon State driver’s license. Computer experience: Windows environment; word processing and spreadsheet use with Microsoft Office. WORKING CONDITIONS Regular evening and weekend work is required to attend meetings and meet deadlines; constant attendance is required. Position requires working in a standard office environment and involves sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and squatting in the performance of daily activities. The position also requires grasping, repetitive hand movement, fine coordination in writing reports and conducting financial and statistical analysis using a computer keyboard. Additionally, the position requires near vision in reading reports and using a computer; hearing and speaking is required when interacting with the public and others. PHYSICAL ABILITIES On a continuous basis, sit at a desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift or carry weight of 50 pounds or less. FLSA EXEMPTION STATUS Exempt